Privacy policy

Your privacy is important to us, which is why we only collect the information we need in order to provide you with our services and to comply with legal requirements. Below, you can learn what information we collect on the Folio London website and how it is used.

By continuing to use this website you accept the use of 'cookies'. Read more about cookies and how you can control their settings.

Who are we?

Folio London is a trading name of Notting Hill Housing (NHH). Where we refer to 'we', 'us' or 'our' in this policy, this refers to NHH. Read more about us and see our full company details.

What personal information do we collect about you?

Folio London collects the personal information you provide - including name, address, email and telephone number - when you contact us online, register with us, book a viewing, apply to rent a property, enter a competition, complete a survey, or request one or more of our services through our website.

We also compile any data necessary to process your application to rent with us. This includes identification and financial information, such as credit card number and billing address. When entering financial information, you will have the option of setting up a recurring payment in your account. If you choose to register your card details, these will be stored with the third-party company Paypoint. Folio London stores only the last four digits of your card along with a token associating your personal record with the full card details registered with Paypoint.

We may ask for sensitive personal information about you or your household in order to help us determine whether a property is suitable for you (e.g. about health, disabilities or any special living requirements) and tailor our services for your needs. We also collect equal opportunities information about our customers, such as ethnicity, language and gender.

When you electronically sign a tenancy agreement on the Folio London website, your 'IP address' will be stored in our system along with the time and date the form was submitted, linking your 'signature' with your username and profile.

If you are an existing customer who has provided us with personal information at a previous time, we aim to keep this correct and up to date. You agree that we may contact you from time to time to update our records, and that we may add new personal information to the existing information we hold about you.

What other information do we collect?

When you visit a website, there is standard information that your browser communicates, including 'IP address', time of visit, browser type and browser language. It also shares general analytics about your visit to our website, such as which pages you viewed, links you clicked or forms you submitted. This data is kept anonymous and does not identify you as an individual. This information is used only to identify general usage trends and help us improve the website experience for customers.

We only track information relating to the use of the Folio London website and Folio London adverts/content on other websites. We do not track your use of websites or content not owned by Folio London or NHH.

Cookies

The Folio London website uses 'cookies' to offer a more convenient and personalised experience to visitors. Cookies are small text files that are downloaded to your computer as you browse through our website. They do everything from storing your user preferences to helping us accurately track site usage and improve our website accordingly. They allow us to customise your profile and offer you consistency with each of your visits to our website. If you do not wish to use cookies, you can delete or block them in your browser settings, however this may cause some of our online services to not work properly. You can read all about cookies and how to delete them here.

At www.foliolondon.org.uk the following cookies are being used:

JSESSIONID

An anonymous reference used to identify the user of our site. This contains no personally identifiable information.
__utma __utmb __utmc __utmz Google Analytics is used to monitor traffic to our site. Google stores IP addresses anonymously. Neither Folio London nor Google link this data to any personally identifiable information, except when you electronically sign a tenancy agreement on the Folio London website. See What personal information do we collect about you?
optimizelyBuckets optimizelyEndUserId optimizelySeg These cookies are used to increase performance for the user. These contain no personally identifiable information.

How do we use your information?

We use the information you share with us to provide you with the service(s) you have requested. We rely on this data to process applications, check eligibility for our products and services, update our records, and otherwise administer, support and improve the products, services and information we provide through Folio London.

We may use your details to notify you of any relevant changes or updates to our services, and share details of other products or services that might interest you. This may include contacting you by post, email, phone or SMS text message.

The information we collect through Folio London gives us a clearer understanding of our visitors and allows us to tailor our products and services to meet customer needs even more effectively.

Do we share your personal information?

We may share your information with third parties in order for them to carry out services on our behalf. These third parties adhere to our privacy policy and may also have their own in place. We will not sell or give your personal details to any outside company for marketing purposes. In the event that part or all of our business is acquired by another company, ownership of your information may also be transferred to this third party.

How do we protect your personal information?

We handle all personal data in accordance with the Data Protection Act of 1998, and your right to confidentiality on our website is protected by the Privacy and Electronic Communications Regulations 2003.

All sensitive information you provide through our website forms is stored and transferred in line with industry standards. This includes using secure website pages that encrypt the information you submit. Find out how to check to see if a page is secure.

Your password is stored encrypted, so only you have access to this information. We recommend that you create a strong and unique password when you register on our website and that you don't share it with anyone else, in line with best practice.

Accessing and updating your information?

You have the right to unsubscribe from any emails or other types of communication we send you, except where these are necessary in order to deliver a service you have requested (e.g. as part of the online application process).

Please contact us with any requests to correct or remove information you think is inaccurate or you wish for us to delete from our records.

You have the right to request a copy of the information that we hold about you, subject to a small administrative charge.

For more information, or to update your communications preferences, please contact us by email at hello@foliolondon.co.uk (for Folio London) or cst@nhhg.org.uk (for any other part of NHH).

Your consent

By using Folio London services, including our website(s), you agree to the terms of this privacy policy. We may update this policy from time to time, so please do check back regularly.

Last updated: September 2014.

Privacy policy